Title
Consider recommendation from the Executive Committee to approve a contract with Quacito, LLC, for maintenance services on the EAA database system, in an amount not to exceed $552,960.
Body
RECOMMENDED MOTION:
Move the board adopt Resolution and Order No. 12-20-992 of the Edwards Aquifer Authority Board of Directors approving Contract No. 20-043-AFS between the EAA and Quacito, LLC, for maintenance services on the EAA database system, in an amount not to exceed $552,960, for the period January 1, 2021 through December 31, 2023.
SUMMARY:
The purpose of this agenda item is for the board to consider an Executive Committee recommendation to approve a contract with Quacito, LLC, for maintenance services on the EAA database system, in an amount not to exceed $552,960.
Quacito, LLC, is a vendor on the State of Texas Department of Information Resources (DIR) vendor list. The DIR negotiates agreements with vendors for technology services and equipment at preferred pricing. Government entities within Texas can purchase goods and services from these agreements and take advantage of these pre-negotiated prices and services, without conducting a formal procurement process.
This project of constructing a new EAA database to replace the current EAGIS database system began in July 2016 when the board approved an agreement with Webhead to begin the development of this project. In May 2019, Quacito took over as the vendor for this project and the EAA went live with the new EAGIS database in July 2020. To date, all modules are live except for the Recharge Zone Protection module. For 2021, the vendor will continue to finalize the migration of data from the previous database and perfect the functionality of all modules, as well as enhance the end user experience and accessibility of this database. Also, as this database marks the first time that all components of the EAA will be live on an enterprise wide system, Quacito will offer consulting services for business process re-engineering to enhance efficiencies the EAA may realize through this enterprise-wide database system.
It is anticipated that this project will be completed by December 31, 2021 and future years will require on-going maintenance and enhancements at a reduced cost.
Attached to this summary is Contract No. 20-043-AFS with Quacito, LLC, for the continued maintenance services on the EAA database and associated data integration and migration, as well as Resolution and Order No. 12-20-992, each of which has been reviewed by legal counsel.
At the meeting on December 1, the Executive Committee voted to recommend the board adopt a resolution and order of the Edwards Aquifer Authority Board of Directors approving Contract No. 20-043-AFS between the EAA and Quacito, LLC, for maintenance services on the EAA database system, in an amount not to exceed $552,960, for the period January 1, 2021 through December 31, 2023.
M/WBE PARTICIPATION:
Quacito, LLC is an M/WBE vendor.
STRATEGIC PLAN REFERENCE:
This agenda item does not relate to a specific goal within the Strategic Plan, but supports the general EAA mission.
FISCAL IMPACT:
Funding in the amount of $250,560 is available in the 2021 operating budget and the remaining amounts in 2022 ($151,200) and 2023 ($151,200) will be included in future budgets.