Title
Consider recommendation from the Finance/Administrative Committee to approve the purchase of disaster recovery hardware and related technology from SHI Government Solutions, in the amount of $46,921.
Body
RECOMMENDED MOTION:
Move the board adopt Resolution and Order No. 11-20-985 of the Edwards Aquifer Authority Board of Directors approving Purchase Order No. 20-17972 between the EAA and SHI Government Solutions for the purchase of disaster recovery hardware and related technology in an amount of $46,921.
SUMMARY:
The purpose of this agenda item is for the board to consider a Finance/Administrative Committee recommendation to adopt a resolution and order of the Edwards Aquifer Authority Board of Directors approving Purchase Order No. 20-17972 between the EAA and SHI Government Solutions for the purchase of disaster recovery hardware and related technology in an amount of $46,921. This purchase will augment the data storage and disaster recovery efforts by the EAA in the event its databases are corrupted due to natural disaster, or data breach.
In 2020, the EAA entered into 12 purchase orders with SHI Government Solutions for computer hardware, non-capital equipment, training, and hardware/software support services that support the technology needs of the EAA. The combined value of these purchase orders total $93,599.29 and is summarized below.
Computer Hardware $ 9,715.89
Training 2,808.00
Non-Capital Equipment 18,400.08
Support Agreement - Hardware 15,676.02
Support Agreement - Software 46,999.30
Total $ 93,599.29
The purchase of the disaster recovery hardware and related technology from SHI Government Solutions for $46,921 will bring the total value spent with SHI Government Solutions to $140,520.29. Sections 4.01(b) and 10.02(b) of the EAA Bylaws require that multiple purchases with the same party whose total combined value exceeds $100,000 in a calendar year be approved by a written resolution of the board. Attached to this summary is Resolution and Order No. 11-20-985, which has been reviewed by legal counsel.
At the meeting on October 27, the Finance/Administrative Committee voted to recommend the board adopt a resolution and order of the Edwards Aquifer Authority Board of Directors approving Purchase Order No. 20-17972 between the EAA and SHI Government Solutions for the purchase of disaster recovery hardware and related technology in an amount of $46,921.
M/WBE PARTICIPATION:
SHI is an M/WBE vendor.
STRATEGIC PLAN REFERENCE:
This agenda item does not relate to a specific goal within the Strategic Plan, but supports the general EAA mission.
FISCAL IMPACT:
Funding in the amount of $46,921.00 is available in the 2020 operating budget.