Edwards Aquifer Authority - File #: AI 13-1363

• File #: AI 13-1363
• Version: 2
• Name: auditor interviews 2016
• Type: Action Item
• Status: Reported from Committee
• File created: 8/15/2016
• In control: Board of Directors
• On agenda: 9/13/2016
• Final action: 9/13/2016
• Title: Consider recommendation from the Finance/Administrative Committee to authorize the General Manager to negotiate a contract with Padgett Stratemann & Co., LLP, to conduct the EAA's fiscal year 2016 audit.

Date	Ver.	Action By	Action	Result
9/13/2016	2	Board of Directors
8/23/2016	1	Finance/Administrative Committee

Title
Consider recommendation from the Finance/Administrative Committee to authorize the General Manager to negotiate a contract with Padgett Stratemann & Co., LLP, to conduct the EAA's fiscal year 2016 audit.

Body
RECOMMENDED MOTION:

Move the board approve the following ranked order listing of the three interviewed offerers:

1. Padgett Stratemann
2. Weaver
3. ABIP

Move the board select Padgett Stratemann & Co. LLP, as the most qualified offeror, and authorize the General Manager to negotiate a contract with Padgett Stratemann to conduct the EAA's fiscal year 2016 audit, with an option to renew for two additional years.


SUMMARY:

The purpose of this agenda item is for the board to consider a Finance/Administrative Committee recommendation to approve a ranked order listing of three offerors interviewed by the committee at their August 23 meeting, and authorize the General Manager to negotiate a contract with the top ranked offeror to conduct the EAA's fiscal year 2016 audit, with an option to renew for two additional years.

EAA staff issued a Request for Qualifications (RFQ) and Statements of Interest for Audit Services that was advertised in the following print and electronic publications:

· San Antonio Express News - Sundays, June 19 & June 26, 2016
· New Braunfels Herald-Zeitung - Sundays, June 19 & June 26, 2016
· San Marcos Daily Record - Sundays, June 19 & June 26, 2016
· Uvalde Leader-News - Sundays, June 19 & June 26, 2016
· Hondo Anvil Herald - Thursdays, June 23 & June 30, 2016
· Electronic Centralized Master Bidders List (CMBL) - Monday, June 20, through Sunday, July 10, 2016

Additionally, EAA staff sent RFQ packets to 19 potential firms. Of those firms, 16 were M/WBEs.

Staff received statements of interest from eight offerors in response to this RFQ. As directed by the Finance/Administrative Committee at the July 26 meeting, EAA staff evaluated the statements of interest and recommended the three respondents that were interviewed by the Fi...