Title
Consider recommendation from the Finance/Administrative Committee to approve the purchase of IT cloud server hosting services from Amazon Web Services, Inc., in an amount not to exceed $80,000, and the purchase of software and support services from SHI Government Solutions, Inc., in an amount not to exceed $156,989, for calendar year 2026.
Body
RECOMMENDED MOTION:
Move the board approve the purchase of IT cloud server hosting services from Amazon Web Services, Inc., in an amount not to exceed $80,000, and adopt Resolution and Order No. ___ of the Edwards Aquifer Authority Board of Directors approving the purchase of software and support services from SHI Government Solutions, Inc., in an amount not to exceed $156,989, for calendar year 2026.
SUMMARY:
The purpose of this agenda item is for the board to consider a Finance/Administrative Committee recommendation to approve the purchase of various IT related services from two vendors that would cumulatively exceed the General Manager's annual signature authority for each vendor.
EAA staff recommends purchases from the following vendors:
Amazon Web Services, Inc. (AWS) for the purchase of IT cloud server hosting services, in the amount of $80,000, for calendar year 2026. The current year-to-date amount of expenditures with AWS is approximately $14,814. Staff identified long-term cost savings and efficiencies by moving the EAA’s primary database, EAGIS, to an AWS cloud server in addition to facilitating the upgrade of some EAA mobile applications that service permit holders. These additional services, as well as other existing base services, are estimated to be $80,000 for calendar year 2026.
SHI Government Solutions, Inc. (SHI) for the purchase of software, hardware, support and hosting services, in the amount of $156,989, for calendar year 2026. The current year-to-date amount of expenditures with SHI is approximately $98,489. Staff has identified additional software and support services needed...
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