Title
Receive report from EAA staff on board of director expenses for 2025.
Body
STAFF RECOMMENDED MOTION:
None. This item is for informational purposes only.
SUMMARY:
The purpose of this agenda item is for the Finance/Administrative Committee to receive a report from EAA staff on the board of director expenses for 2025, as required by Section 13.07 of the EAA Bylaws. In 2025, $1,959 in expenses were incurred by EAA directors. These expenses, categorized below, were reimbursed directly to directors or paid by the EAA on their behalf.
Mileage $ 469
Conferences 1,490
Memberships 0
Meetings 0
Total $ 1,959
Attached to this item is a report that reflects these expenses by board member. All director reimbursements in 2025 were in compliance with the limitations set forth in the EAA Bylaws. Following are excerpts from the relevant sections of the EAA Bylaws:
13.02 Eligibility (Conferences)
…Directors may receive reimbursement for attending conferences wherein the subject matter is directly related to the business of the Authority and their presence is likely to further the public interest.
…Directors may not be reimbursed more than $1,500 annually for total expenses (registration, lodging, travel, meals) associated with attendance at conferences in a given year.
...Any director desiring to be reimbursed for expenses relating to conference attendance that will cause the director’s total annual reimbursement to exceed $1,500, must obtain the prior approval of the Executive Committee before being eligible for reimbursement. The Executive Committee may give or withhold any approval at its discretion.
13.03 Transportation
For meetings and conferences…, mileage will be paid on the distance from the point of departure to the meeting place, not to exceed the distance from a Director’s residence to the meeting place. Directors shall be reimbursed mileage at the maximum rate allowed by the United States Internal Revenue Service...
Click here for full text