Title
Consider recommendation from the Finance/Administrative Committee to approve a contract with Web-Hed Technologies, Inc., for the development of an EAA data management system in the amount of $276,289.88.
Body
RECOMMENDED MOTION:
Move the board adopt Resolution and Order No. 07-16-846 of the Edwards Aquifer Authority Board of Directors approving Contract No. 16-805-AFS between the EAA and Web-Hed Technologies, Inc. DBA Web-Head for the development of an EAA Data Management System, in an amount not to exceed $276,289.88, for the period July 13, 2016, through July 12, 2019, and authorizing the General Manager to execute the contract.
SUMMARY:
The purpose of this agenda item is for the board to consider a Finance/Administrative Committee recommendation to approve a contract with Web-Hed Technologies, Inc., for the development of an EAA data management system.
In March, the EAA issued a Request for Proposal (RFP) for the development of a data management system. The EAA received responses from seven proposers for data management development services, six of which were M/WBE firms. Attached to this summary is the proposal evaluation matrix.
Of these responses, the EAA selected four to present their proposed solution to a group of EAA staff that would utilize and support this system on a daily basis. Based on these presentations and interviews with the four respondents, EAA staff is recommending Web-Hed Technologies based on their solution to build upon applications and tools already in use by the EAA. The use of applications already familiar to EAA staff reduces time and expense associated with development, training, and maintenance of the proposed solution.
The draft contract with Web-Hed Technologies is attached to this summary as is the resolution and order which have been reviewed by legal counsel. This is a three-year agreement in order to accommodate the development of all aspects of the EAA operations that will need to be incorporated into this database solution.
At the June 28 meeting, the Finance/Administrative committee voted to reccommend the board approve a contract with Web-Hed Technologies, Inc., for the development of an EAA data management system.
M/WBE PARTICIPATION:
Web-Hed Technologies, Inc., is a Minority Business Enterprise vendor.
STRATEGIC PLAN REFERENCE:
This agenda item supports the EAA's policy direction as set forth in the EAA 2016-20 Strategic Plan: Goal B. Ensure Effective Management of the Edwards Aquifer.
FISCAL IMPACT:
The total cost of this three-year contract shall not exceed $276,289.88. Funding in the amount of $150,000 is available in the 2016 operating budget. Funding for future phases of the contract will be included in the appropriate annual operating budgets.