Title
Receive report from EAA staff on board of director expenses for 2024.
Body
STAFF RECOMMENDED MOTION:
None. This item is for informational purposes only.
SUMMARY:
The purpose of this agenda item is for the Finance/Administrative Committee to receive a report from EAA staff on the board of director expenses for 2024, as required by Section 13.07 of the EAA Bylaws. In 2024, $1,394 in expenses were incurred by EAA directors. These expenses, categorized below, were reimbursed directly to directors or paid by the EAA on their behalf.
Mileage $ 446
Conferences 928
Memberships 0
Meetings 20
Total $ 1,394
Attached to this item is a report that reflects these expenses by board member. All director reimbursements in 2024 were in compliance with the limitations set forth in the EAA Bylaws. Following are excerpts from the relevant sections of the EAA Bylaws:
13.02 Eligibility (Conferences)
…Directors may receive reimbursement for attending conferences wherein the subject matter is directly related to the business of the Authority and their presence is likely to further the public interest.
…Directors may not be reimbursed more than $1,500 annually for total expenses (registration, lodging, travel, meals) associated with attendance at conferences in a given year.
...Any director desiring to be reimbursed for expenses relating to conference attendance that will cause the director’s total annual reimbursement to exceed $1,500, must obtain the prior approval of the Executive Committee before being eligible for reimbursement. The Executive Committee may give or withhold any approval at its discretion.
13.03 Transportation
For meetings and conferences…, mileage will be paid on the distance from the point of departure to the meeting place, not to exceed the distance from a Director’s residence to the meeting place. Directors shall be reimbursed mileage at the maximum rate allowed by the United States Internal Revenue Service.
13.06 Memberships
Directors may be reimbursed up to $250 per fiscal year for expenses…directly related to and benefiting the Authority and its policies and objectives. Examples of such activities could include memberships in non-profit associations and organizations directly associated with the Authority’s mission.
Consistent with the EAA Bylaws, this report will also be provided to the entire board.
STRATEGIC PLAN REFERENCE:
This agenda item does not relate to a specific goal within the Strategic Plan, but supports the general EAA mission.
FISCAL IMPACT:
None.